Associate, Fiscal Sponsorship Accounting

Third Sector New England, Inc. (TSNE) (tsne.org) is working to build a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including  property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.

About our Values:

• Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
• Progress - We commit our resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
• Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.

The Fiscal Sponsorship (FS) Accounting Associate is a member of the Accounting team that shares responsibility for the receivable and payable functions in a dynamic, fast-paced team-based environment supporting a portfolio of Fiscally Sponsored Organizations (FSOs). The Accounting team is responsible for all accounting functions, handling related administrative tasks, and responding client inquiries. Our employees need to be flexible and skilled at multi-tasking to be successful with the varied and changing demands of the work.

The role of the Associate is designed as a support position to help with team administrative tasks as well as being part of the support structure for the FS Accountant positions. The Associate will work with the Accounting Manager & supervisor to determine tasks that need to be done for the accounting team. The position will work closely with FS Accountants to support with many of the daily bookkeeping duties. The Associate will have full training and backup supervision by experienced TSNE FS Accountants, Grants and Finance Managers, and Grants and Finance Associates.

The Associate is also responsible for supporting the key functions that comprise TSNE’s Fiscal Sponsorship Program, primarily assisting accounting, legal, finance and IT departments as well as completing the duties necessary for the efficient and smooth functioning of TSNE’s headquarters. The FSAA will assume data and record maintenance responsibilities across TSNE’s CRM (Salesforce) and financial (Intacct) systems and will handle general TSNE organization-wide administrative duties including, but not limited to, TSNE mail distribution, coordinating meetings, and updating program documentation.

Essential Functions

Accounts Receivable Support– 25%

• Prepare invoices for review by FS Accountants.
• Support the Monitoring of the FS teams aged AR as needed.
• Create new Customers in Salesforce.
• Support the submission of invoices to customers for payment.
• Post invoices in accounting system according to Generally Accepted Accounting Principles (GAAP) for nonprofit organizations.
• Record cash receipts received on behalf of projects.
• Maintain reconciliation systems to ensure invoices are submitted in a timely fashion and coded correctly in the accounting systems.
• Contact customers about outstanding receivable balances.
• Prepare journal entries related to AR transactions for review by FS Accountants.

Accounts Payable Support– 25%

• Audit invoice submissions.
• Audit expense report submissions.
• Coordinate with Contracts department for contract amendments or issues.
• Review contracts and process contract execution payments.
• Help manually enter payment request to Concur as needed.
• When requested manually enter emergency payment requests.
• Monitor invoices to ensure timely payments.
• Respond to issues related to invoices & payments.
• Support the team in sending reminders to projects for un-submitted invoices.
• Create new vendors including banking information for ACH payments as needed.
• Provide Concur Invoice training and assist with Concur related issues.
• Assist FS Accountants,  GFM’s, and GFA’s with disbursement inquiries.
• Process monthly stipend payments via upload as needed.
• Work with team members to prepare journal entries related to AP transactions.
• Prepare credit memos as needed.

TSNE Operations and Administration – 25%

• Receive and scan all incoming or hand-delivered mail and packages daily, and route to the appropriate electronic folder for each department.
• Receive and distribute deliveries.
• Send time-sensitive outgoing mail for all departments as needed.
• Forward mail as needed to fiscally sponsored organizations (FSOs).
• Maintain and update the Fiscal Sponsorship Manual and other related online documentation.
• Assist fiscally sponsored organizations (FSOs) with the implementation of new systems with software access and discounted technology.
• Organize logistics for both in-person and virtual meetings and training sessions, including tasks like registration, room setup, food orders, and other requirements as needed by the Fiscal Sponsorship Team.
• Answer incoming phone calls to the general TSNE number for the Accounting Department.
• Update and manage the fiscal sponsorship newsletter for executive directors and liaisons of FSOs.

Accounting Team Support – 25%

• Print and mail check files.
• Prepare and complete bank deposits.
• Daily monitoring of accounting general email and case management queue, responding to requests for forms and forwarding inquiries to accountants or GFM’s.
• Update Vendor Master file in Intacct with information from W-9 and ACH Payment forms.
• Research returned checks and forwards to the correct address.
• Investigate payments with unclear or absent FSO designation.
• Ability to proactively research and resolve inconsistencies.
• Participate in annual audits – prepare and review schedules, pull documentation, etc.
• Stay abreast of changes in GAAP and other regulatory requirements including Federal Cost Allowability (Cost Principles).

Complete other tasks and projects related to the position, as needed.

Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you’d be a good addition to our team, we look forward to your application!

• Some experience or interest in developing nonprofit office experience.
• Strong analytical, research and troubleshooting skills.
• Proficiency using accounting software and spreadsheets is highly desirable.
• Ability to pay close and accurate attention to details.
• Ability to learn and adhere to standard and organizational accounting protocols.
• Strong prioritization and time management skills, with the ability to be flexible to changing priorities.
• Outstanding relationship management skills.
• Strong written and verbal communication skills, with demonstrated diplomacy and tact.
• Proficiency with technical aspects of meeting coordination and facilitation using ZOOM, MS Teams, and other systems.
• Proficiency with MS Office suite.
• Willingness to learn new systems and provide basic training in orienting others to these systems.
• Ability to juggle multiple tasks and shifting priorities in a fast-paced work environment.
• Knowledge in CRM (Salesforce), ERP (Sage Intacct), and expense management systems (Concur) is a plus.
• Experience providing cross-departmental support is a plus.
• Good creative problem-solving skills.
• Commitment to the work of social and economic justice organizations.

You also believe in and embody our organizational values and the below core competencies:

• Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
• High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
• Relationship management – The ability to develop and nurture positive, productive relationships with others.
• Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others.
• Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.

And a strong combination of the following qualifications:

• Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach.
• Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.
• Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.

Physical Demands/Work Environment

The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.

Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position is required to be on-site two to four days per week, with the occasional ability to work from your home office.

Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason.

Compensation and Benefits

Compensation: The salary for this position is $60,000 annually, paid hourly at $30.77/hr.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost Harvard Pilgrim/Point32Health Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid 403b plan through TIAA.
• Up to $3,600.00 in annual commuter subsidy
• $10 monthly cell phone stipend.
• No meetings after noon on Fridays.
• ...and more!

TSNE strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE's EEO statement extends to volunteers, interns, contractors, vendors, and clients.