Administrative Project Manager

The Network for Public Health Law (networkforphl.org)with the support of its fiscal sponsor, TSNE, is a national organization providing leadership, legal technical assistance and educational resources to help public health practitioners, attorneys, policy makers, researchers, advocates, and communities develop, implement, evidence-based and innovative laws and policies to advance health equity and promote the public’s health.

NPHL is a fiscally sponsored organization of TSNE. (tsne.org)

The Administrative Project Manager will join the Mid-States Region team to provide operations and program support. This role’s primary responsibility will be to assist the Mid-States team in managing, organizing, and coordinating a variety of projects and provide support for related activities. This work includes developing and maintaining an organized system for monitoring and tracking workflows, project budgets, team-member calendars, travel, work products, technical assistance, and reporting, as well as completing monthly invoicing. Additional key duties will include scheduling meetings, corresponding with the public in response to email and telephone inquiries and other administrative support, contributing to the Region’s team-building activities, and providing logistical support for in-person meetings and events.

While this is a fully remote position working with team members located across the country, the Administrative Project Manager will be expected to attend two in-person meetings annually. The Network values collegiality, professionalism and consensus in its work and operations. As a team member, the Administrative Project Manager will work closely with all members of the Mid-States Region Team, as well as with members from other Network teams and the National Office. This role reports to the Mid-States Region Director.

For best consideration, please apply with a cover letter and resume by Friday, December 20, 2024. Applications will be reviewed on a rolling basis.

Essential Functions

Project Management

• Develop and maintain an organized system for monitoring and tracking project deliverables and resources through completion, including legal technical assistance (provided by region attorneys).
• Lead operational functions of one or more project peer groups, including maintaining membership lists, updating listservs, recruiting new members, creating and distributing membership directories, promoting the groups, communication responsibilities and other support activities as needed.
• Assist with entering information and project activities in Network database.
• Assist with monitoring budgets and expenditures across projects, and project commitments.
• Participate in developing the Mid-States Region’s strategic plan.
• Lead development and maintenance of team SharePoint site and related knowledge management functions.
• Schedule project check-ins and other meetings.

Events and Communications

• Partner with the Communications Team to draft and disseminate project-related communications.
• Format and proofread work products and other materials.
• Support webinar development and execution: developing program descriptions, managing registration, introducing speakers, administering program evaluations and providing additional support as needed.
• Provide logistical support for virtual and in-person meetings and events, including eliciting agenda items and otherwise managing agendas, scheduling meetings, ordering meeting materials, recording and disseminating meeting minutes, and tracking completion of follow-up items.

Office Management and Administrative Support

• Contribute to Region team-building activities.
• Make travel arrangements, track team travel, and prepare expense reports.
• Order office supplies and coordinate purchase requests.

Other duties as assigned.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• Bachelor’s degree from an accredited college or university is required.
• Minimum of 4 or more years of work-related experience in executive support, project management, and/or communications preferred.
• Demonstrated competency in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and ability to train team members on Office software required.
• Exceptional time management and organizational skills with the ability to prioritize tasks effectively required.
• Experience working in nonprofit organizations; interest in public health is preferred.
• Excellent communications skills, both written and verbal, and the ability to communicate effectively is required.
• Must have excellent interpersonal skills, be positive, creative, willing to learn, and hard-working, contributing to a supportive and friendly work environment.
• Must have good judgment, integrity, and discretion in handling confidential information.
• Ability to travel one-to-three times per year.

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• Handle, or feel objects, tools or controls;
• Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
• Occasionally lift and/or move up to 25 pounds;
• The noise level in the work environment is usually moderate;
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Work will be primarily performed remote; travel required to attend two in-person meetings annually.

Compensation: The salary range for this position is $70,000 - $80,000/yr. and is commensurate with experience.

Schedule: Regular full-time, 37.5 hours per week. Start of workdays must accommodate all US time zones to support colleagues in various time zones.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost Guardian Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid 403b plan through TIAA.
• ...and more!

TSNE/NPHL strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE/NPHL prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/NPHL celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE/NPHL's EEO statement extends to volunteers, interns, contractors, vendors, and clients.