Fiscal Sponsorship Program Coordinator

TSNE (tsne.org) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including  property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.

About our Values:

• Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
• Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
• Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.

The Fiscal Sponsorship Program Coordinator is responsible for supporting operations, communications, and programming for TSNE's Fiscal Sponsorship Program, as well as assisting a team of Grants and Finance Managers (GFMs) with the overall coordination of services for a portfolio of fiscally sponsored organizations (FSOs). Such services include, but are not limited to, internal and external FS training and meeting coordination, creation of FS communications and liaise with TSNE Communications Team, and data management across TSNE departments such legal, human resources, and accounting. The Program Coordinator will fill in for or assist Grants and Finance Associates (GFAs) during leaves or peak periods of work (i.e. Year-end close). The Coordinator is also responsible to be in office two to three days per week to handle general TSNE organization-wide administrative duties including, but not limited to TSNE mail distribution.

Fiscal Sponsorship Program Support

• Coordinate across all FSO facing departments to ensure timely delivery of services;
• Manage the Fiscal Sponsorship Master calendar for internal and FSO audiences;
• Provide administrative and communications support to TSNE’s FS Leadership Group, Directors, Managers and staff as needed;
• Coordinate FS Training for FSOs including registration, preparation of presentation slides/tools and maintenance of Fiscal Sponsorship Program Calendar;
• Coordinate quarterly Town Hall meetings in conjunction with Communication Team including managing video conferencing technology and collaboration tools used during meetings;
• Coordinate and support Finance and Accounting internal training series for fiscal sponsorship staff;
• Support fiscal sponsorship communications and liaise with TSNE Communications Team, including but not limited to regular blog posts and regular newsletters:
  • Collect timely information from all FS departments for FS WE Update and prepare drafts of the newsletter for FS Leadership Group Review. Distribute final version to FSOs.
• Assist with data management and systems work across all FS functions including Accounting, Contracts and HR as needed;
• Respond and serve as point person for new IT Support Services inquiries from FSOs; liaise with TSNE IT department and third party service providers;
• Maintain FSO volunteer and Advisory Board member lists in conjunction with Human Resources.

TSNE Operations & Administration

• Receive, digitize and distribute all incoming or hand delivered mail to the appropriate location in our internal drive for each department; also distribute packages;
• Print PDF check files and mail once a week;
• Send time-sensitive outgoing mail for Accounting and other departments as needed.

Finance Team Support

• Provide administrative and technical support to the team as requested;
• Manage the incoming fsgrants inbox, routing emails to the appropriate recipients;
• Assist GFM/GFA with FSO off-boarding as needed;
• Conduct basic research as needed to answer questions or identify resources;
• Fill in for Grants and Finance Associates during planned and unplanned absences as needed. Tasks could include:
  • Support the team by setting up and generating reports and uploading budgets to systems;
  • Work with fiscal sponsorship accountants to ensure timely and accurate processing of payables, receivables, deposits and billing;
  • Assist FSOs and GFMs with creation of reports and templates;
  • Assist FSOs with timely proposal submissions as needed; ensure that FSO’s have current set of required forms and the most up-to-date information describing TSNE policies and procedures;
  • Ensure proposals are entered in CRM and make sure all key documentation is attached;
  • Ensure prompt processing/execution of grant agreements and follow-ups to the funder to make sure completed grant agreements are returned to TSNE;
  • Ensure all accepted awards are listed in key organizational systems (Intacct, Salesforce, Concur, etc.) and the relevant information is available for FSOs and TSNE to implement and administer awards;
  • Research, collect, and document funder requirements and ensure compliance by FSO, as necessary;
  • Prepare grant financial reports as required and share with FSOs and team members;
  • Ensure receipt on a timely basis by TSNE of any program reports prepared by FSOs;
  • Create Opportunity records in Salesforce on behalf of GFMs and GFAs;
  • Ensure all grant related funding sources are updated in Salesforce and Concur;
  • Monitor to ensure all grants are closed in our systems and deliverables are met and documented;
  • Prepare adjusting journal entries and corresponding justifications as needed;
  • Support the team in management of salary allocations as needed.

Complete other tasks and projects related to the job, as needed.

Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you’d be a good addition to our team, we look forward to your application!

• Interest in developing nonprofit office experience.
• Ability to be flexible and take initiative.
• Ability to juggle multiple tasks and shifting priorities in a fast-paced work environment.
• Outstanding relationship management skills.
• Proficiency with MS Office suite and ability to quickly learn and help others learn new technology.
• Proficiency with planning and running meetings using a variety of technologies and applications (Zoom, MS Teams meetings, webinars, and collaboration programs).
• Knowledge in CRM (Salesforce), ERP (Sage Intacct), and expense management systems (Concur) is a plus.
• Ability to pay close attention to detail and very organized.
• Demonstrated skill in providing a high level of service to multiple clients, ideally in a nonprofit context.
• Experience working as part of a team delivering coordinated services is highly desirable.
• Strong written and verbal communication skills, with demonstrated diplomacy and tact.
• Ability to create high-quality, professional, well-designed materials.
• Good creative problem-solving skills.
• Willingness to learn basic accounting.
• Commitment to the work of social and economic justice organizations.

You also believe in and embody our organizational values and the below core competencies:

• Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
• High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
• Relationship management – The ability to develop and nurture positive, productive relationships with others.
• Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others.
• Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.

And a strong combination of the following qualifications:

• Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach.
• Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.
• Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.
  

Physical Demands/Work Environment

The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.

Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position will be required to be on-site three days per week and may require flexibility as to specific days dependent upon planned and unplanned office closures.

Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason.

Compensation and Benefits

Compensation: The salary range for this position is $25.65 - $30.77 per hour and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and up to 487.5 hours of accrued health leave time for benefited staff annually.
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost MetLife Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life, Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid Tax-Deffered Annuity through TIAA.
• Up to $3,600.00 in annual commuter subsidy
• No meetings after noon on Fridays.
• ...and more!

TSNE strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE's EEO statement extends to volunteers, interns, contractors, vendors, and clients.