Program and Training Administrative Assistant - Temporary

Worker’s Justice Project (WJP) (workersjustice.org) was founded in 2010 to address the racial and economic injustices that low-wage immigrant workers face in New York City by building collective power to win institutional change. WJP runs two long-standing worker’s centers in Brooklyn. We promote justice and opportunity for low-wage immigrant workers in New York City by pushing for systematic enforcement and expansion of workplace protections, which include labor and occupational health and safety standards while advocating for industry-specific efforts to improve working conditions. WJP also offers skills-building training to workers in health & safety and industry-specific areas, and we educate immigrant communities about their rights in the workplace and how to exercise those rights.

WJP is a fiscally-sponsored oganization of TSNE (tsne.org).

The Program & Training Administrative Assistant will provide administrative support to the Construction Site Safety team in updating the training database and processing OSHA & SST cards. Also, the Program & Training Administrative Assistant will work with the Health and Safety team to complete all clerical and administrative tasks. The ideal candidate will not only align themselves with WJP’s vision and mission, but will have a proven track-record of administrative understanding of processes and will follow through to the last detail. The work performed is deemed essential, as the Program & Training Administrative Assistant, is responsible for ensuring that administrative activities are conducted professionally, in a culturally sensitive manner, and are consistent with WJP’s mission.

This is a TEMPORARY position.

Responsibilties

Outreach and Follow up administrative responsibilities

• Call trainees and workers  to gather information to complete trainee profiles in the database. 
• Schedule appointments to gather information for class registration or completion.
• Call trainees and workers to inform them of picking their cards, certificates or other materials.
• Distribute outreach materials as trained or workers register for safety and other program training.
• Answer questions and resolve situations involving trainees and workers who are interested and are participating in the program.

Program & Training Administrative Responsibilities

• Prepare and input data information into the databases such as Soho, LMS, Dynamics, NYC DOB Training Connect and others.
• Manage data entry and work with program staff to accurately track members data.
• Identify missing contact information and complete records from available files or by making calls.
• Ensure role related Google Drive files are up to date and organized appropriately.
• Create and update reports for development and program purposes.
• Track program activities, including event registration, program participation, and alumni updates.
• Ensure that all data is accurately entered and saved.
• Maintaining and improving existing process documentation.
• Work with assigned program staff to identify improvements that can be made to processes, database configurations, and other data storage to better support our activities and mission.
• Collaborate with staff across the org to develop and drive the program 
• Responsible for completing reports and program paperwork.
• Assists in completing other program goals and requirements, such as answering phone calls and assisting members or workers with program questions, requests or needs.
• Set up the logistics for Health and Safety trainings 
• Maintain a variety of trainee records, classroom attendance, files and records, including confidential materials. 
• Participate and contribute to the program and organizations team meetings.

Other duties as assigned.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• A commitment to WJP’s mission, vision, and values and our workers and worker justice.
• Performs all functions and activities within the guidelines and philosophy set forth in WJP’s Strategic Plan.
• Proficiency knowledge of Microsoft Office (Excel, Word) and other applications (Google Apps.)
• Strong administrative and organizational skills necessary to carry out the job description responsibilities.
• Strong attention to detail and organizational skills
• Demonstrated initiative and self-direction in pursuing projects and goals.
• Demonstrated ability to interact effectively and work successfully with persons of diverse backgrounds, including people with different racial, ethnic and class backgrounds, people of different genders, and people with disabilities.
• Strong written and verbal communications skills in English and Spanish.
• Ability to handle multiple priorities at the same time.
• Dedication and ability to work a flexible schedule including early mornings, evenings, and/or weekends.

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• There may be a need to lift and/or move materials or equipment.
• Able to work outdoors in inclement weather conditions.
• Able to commute using the NYC public transportation system.
• Able to work in an open office space.
• Able to work a flexible schedule including early mornings, evenings, and/or weekends as needed.
• Handle, or feel objects, tools or controls.
• Reach; traverse; sit or stand (usually for longer periods of time); occasionally ascend/descend; and position self (to) move.
• Extended periods of time in front of a computer screen is an essential aspect of the position.
• Lift and/or move up to 25 pounds.
• The noise level in the work environment is usually moderate.
• Job is not subject to significant occupational or environmental hazards.
• Likelihood of personal injury would be relatively slight.
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Work will be primarily performed at the Sunset Park Worker Center/Hub on-site and occasionally at the Williamsburg Worker Center/Hub and will travel periodically. This position is not eligible for remote work.

Schedule: Thisi s a TEMPORARY role and requires the ability to work regularly on evenings and weekends.

Compensation: The starting salary for this position is $21.54 - $24.62 per hour and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): 12 paid holidays, 3 weeks vacation, 1 week personal holiday, and sick time for full-time staff;
• 80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim;
• Low-cost MetLife Dental and Vision;
• Flexible Spending Accounts (FSA) for Health and Dependent Care;
• Employer-paid Life, Long- and Short-Term Disability Insurance;
• Employer-paid Pension through TIAA;
• ...and more!

TSNE/WJP strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individual’s performance and job qualifications. TSNE/WJP prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/WJP celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE/WJP's EEO statement extends to volunteers, interns, contractors, vendors, and clients.