Project and Events Coordinator

Job Locations US-Remote
Posted Date 2 months ago(12/15/2022 12:43 PM)
Job ID
2022-2162
# of Openings
1
Category
Health
Type
Fiscal Sponsorship Organizations
Location : Name
Healthy Places by Design (Remote)

Overview

Healthy Places by Design (HPBD) (healthyplacesbydesign.org) advances community-led action and proven, place-based strategies to ensure health and wellbeing for all. Operating as a virtual organization based in North Carolina, we envision a nation of healthy, equitable communities where everyone reaches their full potential. We believe that health and wellbeing are essential human rights. We create impact where it is most needed, respecting, and honoring the voices of people who face the starkest health disparities and whose stories too often go unheard. We are strategic partners for communities and those who invest in them, helping turn visions of health into equitable and lasting impact. Drawing on our experience supporting hundreds of partnerships in 42 states, we strengthen assets and enhance efforts to grow an enduring culture of health and wellbeing.

 

Healthy Places by Design is a fiscally sponsored organization of TSNE (tsne.org), which has a mission of creating a more just and democratic society.

Responsibilities

The Project and Events Coordinator strengthens Healthy Places by Design’s position as a trusted equity-focused convener, connector, and collaborative learning leader in the healthy communities movement by providing full meeting logistics support for face-to-face convenings (from small meetings to large conferences) and web-based convenings (including interactive videoconferences and webinars). Helps ensure deep organizational impact related to capacity and relationship building, and peer learning and networking.

 

Events/Meeting Planning and Management

  • Lead logistical planning and management of complex in-person meeting requirements including, but not limited to; site selection and contract negotiations, invitations, registration, air and ground travel, food and beverage requirements, audio visual, evaluations and follow-up.
  • Coordinate and support virtual meetings and learning sessions, including interactive videoconference and webinars (i.e. scheduling, registration, promotion, technology support, real-time problem solving, and post-convening communications and reporting).
  • Develop and disseminate communication materials (i.e. meeting announcements, agendas, registration and logistical information, and other related material).
  • Develop workplans with timelines and roles, event-day annotated agendas and/or run of show, and high-quality, effective on-site (or real-time for virtual settings) support and problem solving.
  • Track and manage related budget information, including comparison of cost estimates with project budgets, billing and reimbursement reconciliation.
  • Develop and implement recommendations to ensure continuous improvement.

 Project Support

  • Collaborate with project officers/directors to provide overarching support to specific projects and initiatives. In addition to the above responsibilities related to events and meetings, this may include:
  • Help develop, coordinate and update project schedules and contact databases.
  • Coordinate logistics for project activities, such as contributing to the development and managing distribution of evaluation surveys and communications with program participants.
  • Coordinate and disseminate program-related reports and updates.
  • Provide supplemental project and organizational communication support, including:
    • Conduct light research and contribute to content-based resources (e.g. curation of e-newsletters).
    • Support Healthy Places by Design’s social media efforts on LinkedIn, and Twitter.
    • Provide multimedia support as needed.

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

  • A minimum of five years of experience planning events and coordinating meetings, including at least light overarching project support.
  • An understanding of the principles of equity at multiple levels (e.g., racial, ethnicity, gender, sexual orientation, health, ability).
  • Highly organized and detail-oriented, with strong written and verbal communication skills.
  • Proficiency with all Microsoft Office products.
  • Exceptional interpersonal skills; able to relate well to a variety of personalities and working styles.
  • Self-motivated, optimistic, and able to thrive in a team environment.
  • Ability to multi-task and to handle iterative processes.
  • Ability to take initiative and creatively solve problems.
  • Passion for and personal commitment to our mission and our values of equity, community, collaboration, and integrity.
  • The ability to travel within the United States.

Special Requirements

  • Work from personal home office or adequate working space with strong Wi-Fi and relative privacy (i.e., a door and noise control).
  • Must have personal, working mobile phone.

To Apply

  • Candidates should include a resume and a cover letter that describes how their qualifications and experience match the needs and mission of HPbD. The search will remain open and applications will be accepted until the right candidate is identified.

Physical Demands/Work Environment

 

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

 

While performing the duties of this position, the employee is required to:

  • Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position.
  • There may be a need to lift and/or move materials or equipment up to 10 pounds.
  • Ability to travel within the United States.

Regarding COVID-19: TSNE considers the health and safety of our employees of the utmost importance, and due to the ongoing COVID-19 pandemic, and subject to your state and local laws, our policy requires that all employees performing in-person work at a TSNE designated office are fully vaccinated. For the purpose of this policy, fully vaccinated indicates that you have received a single dose of the Janssen vaccine, or both doses of the Moderna or Pfizer vaccine. Certain exemptions may be requested and will be considered by Human Resources.

 

Compensation and Benefits

 

Location: Staff work remotely from personal home office or adequate working space within the US.

Schedule: Core business hours are 10:00 a.m. to 4:00 p.m., Monday through Thursday. Outside of this timeframe, employees can establish a work schedule in agreement with their supervisor (for a standard weekly of 37.5 hours). Full-time schedule options include hours evenly split M-F, or longer days M-Th to have fewer hours on Fridays or Fridays off.

Compensation: The salary range for this position is $50,000.00-$60,000.00/yr and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

  • Generous Paid-Time-Off (PTO): 12 paid holidays, 3 weeks vacation, 1 week personal holiday, and sick time for full-time staff;
  • 80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim;
  • Low-cost MetLife Dental and Vision;
  • Flexible Spending Accounts (FSA) for Health and Dependent Care;
  • Employer-paid Life, Long- and Short-Term Disability Insurance;
  • Employer-paid Pension through TIAA;
  • ...and more!

TSNE/HPbD strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

 

All employment conditions are based on an individual’s performance and job qualifications. TSNE/HPbD prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/HPbD celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.

 

TSNE/HPbD's EEO statement extends to volunteers, interns, contractors, vendors, and clients.

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