Grants and Finance Manager

Job Locations US-MA-Boston
Posted Date 2 weeks ago(1/12/2022 3:43 PM)
Job ID
2021-1937
# of Openings
1
Category
Capacity Building
Type
TSNE
Location : Name
TSNE

Overview

TSNE (tsne.org) is working to build to a more just, equitable society of belonging. We do this by providing capacity building services, consulting and training services, and operational support to hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners, neighbors, and friends working collaboratively in a broad lane that includes everything from building management services to finance and accounting to human resources. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team—and we’re looking for the right people to do this work with us!

 

About our Values:

  • Promoting Social Justice – We support social change and we are not afraid to hold ourselves accountable, insisting on always doing better and leading not just with words, but actions.
  • Increasing Diversity and Inclusivity – We are driven by equity and act with a sense of what’s just and right for the people and organizations with which we work.
  • Valuing Each Individual As a Whole Person – We treat all people with respect and dignity, honoring individual differences and promoting a healthy life/work balance.
  • Achieving Excellence in Service – We truly care about our clients, partners, and community, provide high quality service, and observe, listen, and pay thoughtful attention to the big and little things.
  • Stewarding Our Resources Wisely to Achieve Greatest Impact – We unassumingly and confidently convey our extensive knowledge and expertise gleaned through many years of learning and doing.

Responsibilities

The Grants and Finance Manager (GFM), works with a portfolio of Fiscally Sponsored Organizations (FSOs), providing them with support around financial analysis, grants and financial management. The GFM ensures that the finance and grant management services are delivered timely, accurately, efficiently, effectively, maintaining a professional and amiable partnership with the FSOs and providing a high level of customer service around short and long-term financial sustainability and growth while at the same time building positive and productive relationships with our clients.

Grants Management

  • Support FSOs pre and post award funding proposals and reporting requirements by:
    • Review grant proposals, assist with budgets and ensure budgets aligned with anticipated outcomes;
    • Carefully review grant awards and ensure funders’ compliance requirements;
    • Monitor spending, adjust payroll allocation as necessary, prepare necessary reporting;
    • Ensure invoices are generated in accordance with the grant agreement;
    • Knowledgeable on various aspects of federal grant regulatory compliance requirements;
    • Assess sub-award risks and report and monitor sub-awards; and
    • Ensure grants are closed out on an accurate and timely basis.
  • Work with the Operations Coordinator to ensure:
    • Proper set up of funder portals;
    • Complete documentation of funding awards;
    • Controls are established to be in compliance with funder guidelines, terms and conditions; and
    • Grant amendments are requested, as appropriate.

Financial Management

  • Review and assist in preparation of annual budgets and long-term financial plans based on FSO initial drafts;
  • Prepare, review and distribute monthly financial reports, funder reports and other reports as needed;
  • Document and address issues requiring attention and/or further discussion with FSO and/or supervisor;
  • Train FSO leadership to read the financial statements;
  • Lead “big picture” review of financials in monthly and quarterly meetings with Senior FSO staff, which includes allocations, projections, financial scenarios, and other ad-hoc analysis as necessary;
  • Review and adjust salary allocations based on funding sources availability and allowability; provide updated salary allocations to Payroll. Analyze and monitor Project fund and cash balances to ensure adequate reserves. Keep FSOs and TSNE team informed of status and potential challenges. Identify options, prepare analysis and recommend solutions to address fund balance issues;
  • Work with Operations Coordinator to ensure timely and accurate processing of payables, receivables, deposits and billing;
  • Review expense and revenue transactions for accuracy;
  • Review expense reports and invoices over a specified amount in a timely manner, ensure proper coding; and accuracy to program and any funding source restrictions, if applicable.

Operations and Programs Support

  • Lead and coordinate operational-driven workflow creation or changes between project and TSNE internal staff. For example, special billing needs, expense or procurement needs;
  • Identify issues and troubleshoot with internal FS teams to make sure proper FS coverage is provided accordingly;
  • Participate in cross-program initiatives or functional teams such as systems evaluation, implementations, workflow creation, etc.;
  • Review in monthly basis, project portfolio report set up by TSNE MW internal finance team and work with Senior Accountants to ensure areas of concerned are properly addressed in a timely fashion;
  • Collaborate cross-departmental for any project or initiative related to their expertise.
  • Identify workflow or compliance issues, communicate and troubleshoot with proper team and/or communicate issues to GFM Team Lead and Associate Director of Finance, as appropriate; and
  • Work closely with GFM Team Lead Finance to problem-solve, evaluate FSO performance and future, and ensure the best possible service to all FSOs.

Complete other tasks and projects related to the job, as needed.

Qualifications

Many folks who are impacted by biased professionalism standards, such as women, LGBTQIA+, BIPOC, and individuals with disabilities, tend to only submit an application if they meet every requirement listed. At TSNE, we are always looking for enthusiastic candidates who are the best fit for the role, both culturally and through experience. If you believe you’d be a good addition to our team, we look forward to your application!

 

You are someone with three or more years of experience managinf grants and nonprofit finances. You also have experience utilizing accounting software, spreadsheets, and ata management systems. It is a plus that you also have worked with nonprofit funding and federal grants.

 

You also believe in and embody our organizational values and the below core competencies:

  • Communication – The ability to effectively exchange ideas, concepts, facts, and data with diverse audiences.
  • High standard of integrity, ethics, and professionalism – The highest standards of integrity, ethical practices and professionalism are demonstrated in all aspects of work, including interactions with others, decision-making, and the development and delivery of work product. The ability to integrate core values, equity, integrity and accountability throughout all organizational practices.
  • Relationship management – The ability to develop and nurture positive, productive relationships with others.
  • Collaboration – The ability to collaborate vertically and horizontally throughout the organization and with others.
  • Technologically and organizationally functional – Computer skills and demonstrates willingness to learn additional, specific platforms. Also understands and follows the policies and procedures applicable to all staff.

And a strong combination of the following qualifications:

  • Soft Skills including exceptional discretion and judgment. Effective verbal and written communication skills with a wide audience. Ability to build productive and successful range of relationships and effectively serve in roles ranging from trusted advisor, teammate, subject matter expert and to coach.
  • Demonstrate cultural awareness and some understanding of fostering an inclusive, culturally sensitive, environment. Willing to ask questions, learn, and constructively share and accept feedback. Must be adaptable to a range of audiences and dynamics.
  • Just do good work by providing high quality work in fast-paced environment. Strong analytical skills are necessary. Must be flexible and able to manage multiple changing priorities and projects, and be organized and detail oriented. Provide excellent customer service by being on-time and accurate.

 

Physical Demands/Work Environment

 

The physical demands described for this position are that of a typical office environment. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Ability to sit and/or for extended periods of time in front of a computer screen is an essential aspect of the position. There may be a need to lift and/or move materials or equipment.

 

Location: Work will be performed between our office located at the NonProfit Center at 89 South Street, Suite 700, Boston, MA 02111 and your home office. This position will be required to be on-site at least 1-2 times per week.

Schedule: This position is full-time at 37.5 hours per week and hours are flexible within reason.

 

 

Compensation and Benefits

 

Location: Work will be performed between our main office (89 South Street, Boston, MA 02111) and your home office.

Compensation: The starting salary for this position is $82,500.00 and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

  • Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and up to 487.5 hours of accrued sick time for benefited staff annually.
  • 80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim.
  • Low-cost MetLife Dental and Vision.
  • Flexible Spending Accounts (FSA) for Health and Dependent Care.
  • Employer-paid Life, Long- and Short-Term Disability Insurance.
  • Employer-paid Pension and Employee-paid Tax-Deffered Annuity through TIAA.
  • Up to $90.00 monthly commuter subsidy.
  • No meetings after noon on Fridays.
  • ...and more!

TSNE envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

 

As an EOE/AA employer, TSNE will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  

 

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