Program Assistant

Job Locations US-Remote
Posted Date 2 weeks ago(11/22/2021 1:55 PM)
Job ID
2021-1917
# of Openings
1
Category
Education
Type
Fiscal Sponsorship Organizations
Location : Name
Early Educator Investment Collaborative

Overview

The Early Educator Investment Collaborative (The Collaborative) is a group of national Early Childhood Education (ECE) focused funders who envision a country in which opportunity and achievement gaps no longer exist so that all students, especially children from families with low incomes and children of color, make significant and sustained gains in cognitive, social, and emotional development. One way to manifest this vision is by ensuring that every young child has access to high-quality ECE programs led by well-prepared and appropriately compensated teachers. The Collaborative hopes to drive toward this vision by addressing the inadequacies of current ECE systems, with a focus on breaking down the barriers and addressing gaps in workforce preparation and compensation/financing systems. For more information about the Collaborative, please explore our website at earlyedcollaborative.org. The Early Educator Investment Collaborative is a fiscally sponsored project of TSNE (www.tsne.org) and the person hired into this role would be a TSNE employee.

 

Responsibilities

The Program Assistant will support the Director with a wide range of programmatic, operational, administrative, and communications support. The Program Assistant will also provide support to The Collaborative’s Steering Committee. This position will be 37.5 hours per week from the employee’s home office.

 

Essential Functions

 

General Duties

  • Coordinate events and meetings including invitations, registration, video conferencing or in-person logistics, and execution;
  • Organize and provide necessary materials and supplies for Steering Committee, workgroup meetings, and special events;
  • Draft letters, emails, PowerPoint presentations, and meeting minutes.  Edit and format documents;
  • Manage the organization’s Dropbox and ensure files are up to date and organized appropriately;
  • Execute and track approved transactions, process account expense reports, and process invoices and payments to vendors;
  • Communicate professionally with a large and diverse network of high-profile stakeholder and their staff/organizations, vendors, and other groups;
  • Provide support to committee structures – maintain committee rosters, build contact lists for committees, and manage scheduling and logistics of committee meetings;
  • Provide agenda development, dissemination, and notetaking;
  • Prepare materials for meetings including producing documents, reproducing copies, and distributing materials;
  • Provide Director with support on travel, scheduling, and speaking logistics.

 Communications Support

  • Manage the administrative email account including the responding to external inquiries and other correspondence;
  • Maintain the organization’s website including the regular review, testing and implementation of updates;
  • Draft copy for website and other external outreaches including social media channels;
  • Monitor proper operations of website and work with vendor to trouble shoot any technical issues;
  • Monitor the annual analytics report evaluating site traffic year to year;
  • Monitor social media channels and develop and post content;
  • Manage the organization’s Constant Contact list serve including updating contacts;
  • Manage subscription IT, software and videoconferencing services (e.g. email services, Zoom or web conferencing, file sharing services, etc.).

 Additional Information

  • This is a full-time (37.5 hours/week); non-exempt Although there is flexibility in scheduling, at least 20 hours/week must be during normal business hours;
  • The position will require travel to meetings throughout the year including working some evenings, and/or weekends, as needed;
  • Please include the following documents to your application:
    • Resume/CV – Use document upload section in the beginning of the application;
    • Cover letter – You will be prompted to enter a cover letter towards the end of the application and will need to copy paste it into the space available, not as an attachment;
    • A short writing sample and a PowerPoint Deckuse document upload section in the beginning of the application.

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

  • 5+ years of relevant experience in a professional setting or a college degree is required;
  • Commitment to organizational goals and mission;
  • Preference for relevant experience in an administrative support role;
  • Preference for relevant experience in a non-profit or philanthropic organization;
  • Ability to work collegially and productively in a 100% remote work environment;
  • Strong organizational skills;
  • Strong written and verbal communication skills;
  • Strong customer service skills, including follow-through;
  • Demonstrated initiative and self-direction in pursuing projects and goals;
  • Demonstrated proficiency with Microsoft Office; Constant Contact or similar communications management, Zoom or similar conferencing software;
  • Ability to prioritize and meet multiple and simultaneous deadlines;
  • Ability to manage and organize multiple projects while paying close attention to detail.

Physical Demands/Work Environment

 

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

 

While performing the duties of this position, the employee is required to:

  • Have a home office with strong internet and phone connectivity;
  • Extended periods of time sitting and at a computer;
  • Talk, hear and see in the normal range with or without correction;
  • Use hands or fingers, handle, or feel objects, tools or controls;
  • Move, traverse; sit (usually for longer periods of time); reach with hands and arms; occasionally Ascend/Descend; and position self (to), move;
  • Travel to meetings throughout the year including working some evenings, and/or weekends as needed;
  • Occasionally lift and/or move up to 25 pounds;
  • Job is not subject to significant occupational or environmental hazards;
  • Likelihood of personal injury would be relatively slight;
  • Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

 

Location: Work will be primarily performed remotely. 

Compensation: The salary range for this position is $50,000.00 - $70,000.00/yr and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

  • Generous Paid-Time-Off (PTO): 12 paid holidays, 3 weeks vacation, 1 week personal holiday, and sick time for full-time staff;
  • 80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim;
  • Low-cost MetLife Dental and Vision;
  • Flexible Spending Accounts (FSA) for Health and Dependent Care;
  • Employer-paid Life, Long- and Short-Term Disability Insurance;
  • Employer-paid Pension through TIAA;
  • ...and more!

TSNE/Early Educator Investment Collaborative envision a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE/Early Educator Investment Collaborative actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

 

As an EOE/AA employer, TSNE/EEIC will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  

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