Fiscal Sponsorship Operations Coordinator

TSNE (formerly Third Sector New England) (www.tsne.org) is a management support organization that partners every year with hundreds of nonprofits, foundations, community-based groups, and others working for social change. Our mission is to provide information and services to build the knowledge, power, and effectiveness of individuals, organizations, and groups that engage people in community and public life. The ultimate intention of our work is to create a more just and democratic society.

We assist a wide range of organizations in the social sector with a mix of management support and capacity building services in consulting, financial and grants management, business administration, human resources, compensation and benefits administration, professional development training and research in nonprofit fields of practice.

As a leading voice and capacity builder in the nonprofit sector, TSNE is committed to learning and building our practices and values around diversity, inclusion and equity, and working in a culturally proficient way with our staff and the organizations and communities we serve. We actively cultivate a work environment that values the experiences of individuals in an open-minded and collaborative atmosphere.

The Operations Coordinator (OC) is responsible for the overall coordination of services for a portfolio of fiscally sponsored client organizations (FSOs) that are quasi-independent nonprofits.  Working closely with members of a three-person team, the OC will coordinate and provide services to each FSO as directed by the Team Leader.  Such services include, but are not limited to, preparation of financial reports for GFM review, grants administration, and involving other TSNE departments such legal and contracts, human resources, accounting, and consulting.  Provide advice and effective and courteous operational support to help FSOs achieve program goals. 

Operations Coordination Services

• Serve as the primary contact for a portfolio of client organizations as determined by Team Leader;
• Work with Finance, Accounting, Legal, HR, and Consulting and Training staff to ensure timely payments, invoicing, contract, personnel, and other support services to clients;
• Prepare monthly financial reports for GFM review;
• Work closely with internal departments to successfully on and off-board client organizations;
• Establish relationships with and communicate with funding organizations as needed;
• Coordinate regular check-ins with FSO’S and other functional partners to update FSO program and financial status; and
• Manage data associated with or a necessary part of key project information and workflows.

Department and Organizational Support

• Support GFMs by generating reports and uploading budgets to systems;
• Provide support to FSOs for the purchase of software licenses as needed, in collaboration with TSNE’s account manager at CBB Technology;
• Provide administrative support to Team Leader and GFM as requested; and
• Upon request of Team Leader, support or prepare analysis for a particular organization-wide or a particular FSO.   

Grants Administration

• Work with FSO leadership to ensure funding proposals are complete, receive all necessary approvals, and submitted on a timely basis;
• Make sure grant applications and other grant documents include up-to-date and consistent information describing TSNE MissionWorks policies, role and responsibilities;
• Ensure proposals are entered in CRM and make sure all key documentation is attached.
• Ensure prompt processing/execution of grant agreements and follow-ups to Funder to make sure completed grant agreements are returned to TSNE.
• Ensure all accepted awards are listed in key organizational systems (ERP, CRM, Concur, etc.) and the relevant information is available for FSO and TSNE to implement and administer grants;
• Research, collect, and document, as necessary, funder requirements and ensure compliance by FSO;
• Prepare grant financial reports as required and share with FSO, Team Leader and/or GFM;
• Ensure receipt on a timely basis by TSNE of any program reports prepared by the FSO;
• Ensure all grant related funding sources are updated in CRM and Concur;
• Monitor to ensure all grants are closed in our systems and deliverables are met and documented;
• Ensure all grant related funding sources are updated in CRM and Concur and closed appropriately; and
• Support Team Leader and GFM in management of salary allocations upon receiving and closing awards.

Special Projects

• Complete other tasks and projects related to the job, as needed, such as support during FSO and TSNE’s fiscal year end, and audit support; and
• Set up new reports as determined by Team Leader and GFM.

Complete other tasks and projects related to the job, as needed.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• Three or more years of nonprofit office experience;
• Three or more years of experience in grant life cycle management;
• Experience with general accounting and managing budgets preferred;
• Prior experience working in grants management helpful;
• Strong project management skills;
• Outstanding relationship management skills with significant experience;
• Proficiency with MS Office suite and enterprise information systems such as Salesforce;
• Ability to pay close and accurate attention to detail;
• Demonstrated skill in providing a high level of service to multiple clients, ideally in a nonprofit context;
• Experience working as part of a team delivering coordinated services highly desirable;
• Superior written and verbal communication skills, with demonstrated diplomacy and tact;
• Strong track record working flexibly in demanding situations;
• Good creative problem-solving skills;
• Ability to manage multiple timelines and reporting processes;
• Ability to juggle multiple tasks and priorities;
• Ability to work in a fast paced, multi-cultural environment;
• Commitment to the work of social and economic justice organizations.

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• Handle, or feel objects, tools or controls;
• Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
• Occasionally lift and/or move up to 25 pounds;
• The noise level in the work environment is usually moderate;
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Work will be primarily performed at our main office (89 South St. Boston, MA 02111), but is temporarily remote. 

Compensation: The starting salary for this position is $50,000.00 and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO)*: 12 paid holidays, 3 weeks vacation, 1 week personal holiday, and sick time for full-time staff;
• 80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim;
• Low-cost Guardian Dental and Vision;
• Flexible Spending Accounts (FSA) for Health and Dependent Care;
• Employer-paid Life, Long- and Short-Term Disability Insurance;
• Employer-paid Pension through TIAA;
• ...and more!

TSNE envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

As an EOE/AA employer, TSNE will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.