Contracts Administrator

Job Locations US-MA-Boston
Posted Date 1 month ago(9/24/2020 2:53 PM)
Job ID
# of Openings
Capacity Building
Location : Name


TSNE (formerly Third Sector New England) ( is a management support organization that partners every year with hundreds of nonprofits, foundations, community-based groups, and others working for social change. Our mission is to provide information and services to build the knowledge, power, and effectiveness of individuals, organizations, and groups that engage people in community and public life. The ultimate intention of our work is to create a more just and democratic society.


We assist a wide range of organizations in the social sector with a mix of management support and capacity building services in consulting, financial and grants management, business administration, human resources, compensation and benefits administration, professional development training and research in nonprofit fields of practice.


As a leading voice and capacity builder in the nonprofit sector, TSNE is committed to learning and building our practices and values around diversity, inclusion and equity, and working in a culturally proficient way with our staff and the organizations and communities we serve. We actively cultivate a work environment that values the experiences of individuals in an open-minded and collaborative atmosphere.


The Contracts Administrator works in support of the missions of our fiscally sponsored organizations (FSOs) as well as TSNE as an organization, in a dynamic, fast-paced team-based environment. The Administrator plays a critical role as part of the TSNE team providing broad customer service coordination and is often the first point of contact for the Legal Department. The Administrator must be tech savvy and customer service oriented and able to prioritize and troubleshoot as needed. The Administrator works with TSNE staff to meet the evolving needs of social justice initiatives housed at TSNE. This position will primarily focus on providing support for contracts and for information and database management.



  • Consistent with TSNE protocols, provide day-to-day contract administrative support, preliminary drafting, negotiation and legal review support, and administer the approvals process for a high volume of contracts;
  • Keep organization-wide contracts updated in Salesforce and related systems and monitor data quality;
  • Review, update, and add protocols and workflows as appropriate with an eye on consistency and standardized processes;
  • As needed, liaise with insurance brokers, FSOs, and external parties to process insurance-related requests;
  • File and maintain various state registrations and filings;
  • File lobbying reports as requested.

Systems and Database Management

  • Keep organization-wide contracts updated in Salesforce and related systems and monitor data quality;
  • Support and participate in the development of ongoing written guidance and trainings for staff;
  • Maintain and update contract-specific sections of internal online knowledge database;
  • Partnering with other departments, play lead role in selection and implementation of contract-management systems and development of guidance, workflows and related processes.

Administrative and Organizational Support

  • Compile forms and other information as needed related to grants and contracts, insurance, and state registrations;
  • Provide other administrative support to Legal Department as needed.

Communications and Relationships

  • Support communications and outreach with existing FSOs regarding team updates, project materials, etc.;
  • Conduct contracts orientations for new and existing FSOs and new hires, as needed.

Complete other tasks and projects related to the job, as needed.


We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

  • Four years’ nonprofit client services experience;
  • Contracts/amendments review and drafting experience, preferred;
  • Highly experienced with MS Office applications (Word, Excel, PowerPoint) and CRM programs;
  • Able to manage and organize multiple projects while paying close attention to detail;
  • Excellent customer service skills;
  • Ability to pick things up quickly;
  • Excellent written and verbal communication skills including fluency in English are required;
  • Experience and/or strong interest in the nonprofit sector, social justice and grants and finance management is preferred.

Physical Demands/Work Environment


The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.


While performing the duties of this position, the employee is required to:

  • Handle, or feel objects, tools or controls;
  • Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
  • Occasionally lift and/or move up to 25 pounds;
  • The noise level in the work environment is usually moderate;
  • Job is not subject to significant occupational or environmental hazards;
  • Likelihood of personal injury would be relatively slight;
  • Environmental and work hazards are not present to a measurable degree.


TSNE envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE actively seeks people who bring diverse backgrounds and perspectives to join us in our work.


As an EOE/AA employer, TSNE will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  


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