• Administrative Assistant

    Job Locations US-MA-Boston
    Posted Date 1 month ago(1/21/2020 10:41 AM)
    Job ID
    # of Openings
    Crisis Intervention
    Fiscal Sponsorship Organizations
    Location : Name
    Massachusetts Organization for Addiction Recovery
  • Overview

    Massachusetts Organziation for Addiction Recovery (MOAR) (www.moar-recovery.org) seeks to continue to build a recovery informed society where recovery becomes a societal "norm" and prevention a societal "given". MOAR envisions a society where addiction is treated as a significant public health issue and recovery is recognized as valuable to all our communities. Our mission is to organize recovering individuals, families, and friends into a collective voice to educate the public about the value of recovery from alcohol and other addictions. MOAR is a fiscally sponsored project of TSNE (www.tsne.org).


    The Administrative Assistant will provide programmatic support on peer recovery support initiatives and general administrative and operational support to the organization. 


    Programmatic Support

    • Manage assigned projects to build the capacity of organizations providing peer recovery support services. Projects will include activities such as conducting research, developing resources, surveys and other data collection, and social media development;
    • Assist with creating project plans and timelines;
    • Conduct research through online and other sources;
    • Develop resources including e-library, templates and recordings;
    • Assist in developing data collection tools (surveys, etc.);
    • Support social media function including planning and regular posting;
    • Assist with planning and documentation of work activities;
    • Provide meeting support such as coordinating logistics, email invitations, document creation and editing, note-taking and follow-up tasks.

     Administrative and Operational Support

    • Perform general secretarial and clerical functions;
    • Answer telephone calls efficiently and route to respective staff;
    • Check voice messages and forward to respective staff;
    • Maintain filing system;
    • Develop staff meeting minutes;
    • Inventory office supplies;
    • Email and fax information/documents in an accurate and timely manner;
    • Execute routine and bulk mail projects;
    • Maintain staff directory;
    • Ship resources when necessary; 
    • Manage mailing lists; 
    • Prepare monthly board meeting documents; 
    • Contact members, volunteers and others to invite to meetings and events; 
    • Participate in public events; 
    • Provide administrative support to Executive Director and Operations Manager; 
    • Reconcile and submit monthly expenses and reimbursements via Concur for specific staff and Executive Director; Record and deliver donations and membership dues to TSNE; 
    • Send “Thank you” letters to donors; 
    • Submit vendor invoice check requests and monitor approval status via Concur; 
    • Submit BSAS quarterly report answers to Operations Manager; 
    • Assist in the management of volunteers and Interns.

    ATR & Optum Billing

    • Accept referrals through ATR and Optum software or e-mail and forward to ED; 
    • Work with Recovery Coach Supervisor and Coaches to ensure vouchers are current; 
    • Ensure voucher renewals are submitted as needed; 
    • Complete weekly ATR and Optum billing; 
    • Submit a weekly ATR and Optum report (Excel spreadsheet); 
    • Organize and maintain ATR and Optum file cabinet.

    The salary range for this position is between $35,000 - $45,000; and a generous benefits package will also be provided.


    We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

    • College degree preferred and at least 1 year of work experience; 
    • Demonstrated computer skills in Microsoft Word, Excel, Publisher, and Access PowerPoint;
    • Experience with social media and website platforms;
    • Some familiarity with Survey Monkey, Constant Contact or other email communications software;
    • Able to learn new computer programs with minimal direction;
    • Effective oral and written communication and interpersonal skills;
    • Can manage and organize projects effectively;
    • Has ability to work independently, adapt to change, and handle multiple tasks/assignments simultaneously;

    Additional Qualifications

    • The Administrative Assistant will primarily work onsite at the MOAR office and attend occassional meetings across the state, which may include some evenings and weekends;
    • If in personal recovery, a minimum of one year continuous abstinence required; pass C.O.R.I. 

    Physical Demands/Work Environment


    The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.


    Work is performed in an office environment and in close proximity to other workers.


    While performing the duties of this position, the employee is required to:

    • Talk, hear and see in the normal range with or without correction;
    • Use hands or fingers, handle, or feel objects, tools or controls;
    • Move, Traverse; sit (usually for longer periods of time); reach with hands and arms; occasionally Ascend/Descend; and position self (to), move;
    • Occasionally lift and/or move up to 25 pounds;
    • The noise level in the work environment is usually moderate;
    • Job is not subject to significant occupational or environmental hazards;
    • Likelihood of personal injury would be relatively slight;
    • Environmental and work hazards are not present to a measurable degree.

    TSNE/Massachusetts Organization for Addiction Recovery (MOAR) envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE actively seeks people who bring diverse backgrounds and perspectives to join us in our work.


    As an EOE/AA employer, TSNE/Massachusetts Organization for Addiction Recovery (MOAR) will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  


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