• Executive Assistant

    Job Locations US-WA
    Posted Date 3 months ago(2/27/2019 2:25 PM)
    Job ID
    2019-1323
    # of Openings
    1
    Category
    Housing and Shelter
    Type
    Fiscal Sponsorship Projects
    Location : Name
    A Way Home Washington
  • Overview

    A Way Home Washington (AWHWA) (www.awayhomewa.org), a fiscally sponsored project of TSNE MissionWorks (www.tsne.org), is mission-driven to prevent and end youth and young adult homelessness across Washington state. AWHWA partners with the state Office of Homeless Youth, philanthropic foundations, advocates, and service providers who support over 13,000 unaccompanied young people experiencing homelessness in Washington. AWHWA leads and coordinates these stakeholders as we work collectively to build a statewide system so that local communities can respond to youth and young adult homelessness in their areas.

    Responsibilities

    The Executive Assistant is responsible for ensuring the seamless flow of administrative support for the AWHWA Executive Director and Deputy Director, including complex scheduling and coordination of meetings and travel, as well as tracking and responding to assigned email correspondence. The ideal candidate will excel at prioritizing tasks and requests, and will communicate updates clearly and with the appropriate level of urgency to move work forward in a timely manner. This position also includes project tracking and task management. The role engages with a diverse group of important external partners, as well as the entire internal AWHWA team.

    • Ensure Executive Director’s calendar is up-to-date and accurate;
    • Create and maintain systems to support timely responses for the Executive Director’s email account and prepare written responses to email upon request;
    • Ensure Executive Director is prepared for all scheduled meetings, including confirming logistical details and preparing materials or agendas as needed;
    • Schedule, coordinate, and take notes for monthly Executive Board meetings;
    • Coordinate all travel arrangements for the Executive Director, including flights, lodging, and ground transportation;
    • Assist Executive Director with drafting, formatting, and proofing Excel spreadsheets, PowerPoint presentations, or other documents in preparation for business meetings;
    • Support event planning for large meetings, including sending invitations to AWHWA partners, tracking responses, securing meeting spaces and equipment, ordering food and supplies as needed, and preparing materials;
    • Perform administrative functions that support the work of the Executive Director, the Deputy Director, and the entire AWHWA team, including but not limited to: tracking receipts and submitting monthly expense reports; submitting monthly lobbying reports; creating and updating digital and physical filing systems to retain documents; copying, scanning, placing and screening phone calls and directing messages to other staff as necessary; handling mail and office deliveries; placing orders for office supplies; taking meeting notes;
    • Assist with special projects upon request of the Executive Director and the Deputy Director.

    Hours and Travel

     

    Regular office hours of 9 a.m. to 5 p.m. PST, may include occasional evening or weekend hours for special events, as well as occasional overnight travel.

     

    Compensation

     

    The salary range for this position is between $55,000 and $60,000 annually, commensurate with experience.

    Qualifications

    We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

    • Excellent administrative, interpersonal, and organizational skills;
    • Experience supporting busy executives;
    • Strong written and verbal communication skills;
    • Highly detail-oriented;
    • Outstanding capacity to work independently, multi-task, and prioritize;
    • Advanced computer literacy skills, including Microsoft Outlook, Excel, Word, and PowerPoint;
    • Proven ability to handle sensitive and confidential information;
    • Enjoys working in a dynamic, fast-paced environment as a part of a growing, high-performing team;
    • Demonstrates professionalism, good humor, patience, and the ability to handle stress;
    • Demonstrates commitment to supporting diversity and inclusion, both internally and across our efforts to serve all youth and young adults experiencing homelessness in Washington state.

    Preferred Qualifications

    • A friendly, calm, professional demeanor and “can-do” attitude;
    • Professional experience in a nonprofit environment, familiarity with youth and young adult homelessness a plus;
    • Politically savvy and/or experience corresponding with elected officials a plus;
    • Graphic design software familiarity a plus;
    • Experience with Basecamp project management software, the Google professional suite, and/or SalesForce;
    • A minimum of 2 years’ experience in an administrative role, or similar.

    Physical Requirements/Office Environment

     

    Little or no exertion, may require extended periods at a computer. May occasionally be required to lift and/or move up to 25 pounds.

     

    TSNE MissionWorks/AWHW envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE MissionWorks/AWHW actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

     

    As an EOE/AA employer, TSNE MissionWorks/A Way Home Washington will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.

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