• Anchor Community Initiative Administrative Coordinator

    Job Locations US-WA
    Posted Date 2 weeks ago(1/30/2019 1:02 PM)
    Job ID
    2019-1310
    # of Openings
    1
    Category
    Housing and Shelter
    Type
    Fiscal Sponsorship Projects
    Location : Name
    A Way Home Washington
  • Overview

    A Way Home Washington (AWHWA), a fiscally sponsored project of TSNE MissionWorks, is mission-driven to prevent and end youth and young adult homelessness across Washington state. AWHWA partners with the state Office of Homeless Youth, philanthropic foundations, advocates, and service providers who support over 13,000 unaccompanied young people experiencing homelessness in Washington. AWHWA leads and coordinates these stakeholders as we work collectively to build a statewide system so that local communities can respond to youth and young adult homelessness in their areas.

     

    AWHWA was excited to launch the Anchor Community Initiative (ACI) in 2018 as a central pillar of our mission and activities. The ACI will help the first four communities in Washington state end youth and young adult homelessness by 2022. Success will include creating clear, believable proof points that demonstrate it is possible to solve this problem; learning what a sustainable system to end youth homelessness looks like; and generating progress and new action throughout Washington. Most importantly, young people struggling with homelessness will know our state values their wellbeing and is able to help them find safety and stability. The ultimate vision is that ACI will include 12-15 communities. We are currently funded for the first cohort of four communities.

    Responsibilities

    Reporting to the ACI Project Director, the ACI Administrative Coordinator is responsible for ensuring the seamless flow of administrative support for the entire organization, with specific support provided to the ACI. Key responsibilities will include complex scheduling and coordination of meetings and travel, as well as tracking and responding to assigned email correspondence. This position also includes project tracking and task management. The role engages with a diverse group of important external partners, as well as the entire internal AWHWA team.

    • Ensure Project Director’s calendar is up-to-date and accurate;
    • Create and maintain systems to support timely responses for the Project Director’s email account and prepare written responses to email upon request;
    • Ensure Project Director and the ACI team are prepared for all scheduled meetings, including confirming logistical details and preparing materials or agendas as needed;
    • Help coordinate staff, community, and consultant retreats;
    • Coordinate all ACI team’s travel arrangements, including flights, lodging, and ground transportation;
    • Assist Project Director and ACI team with drafting, formatting, and proofing Excel spreadsheets, PowerPoint presentations, or other documents in preparation for business meetings;
    • Assist Project Director in tracking work plans for AWHWA and Anchor Communities and generating reports upon request;
    • Support AWHWA and ACI event planning for large meetings, including sending invitations to AWHWA partners, tracking responses, ordering food and supplies as needed, and preparing materials;
    • Support the ACI team with note taking, Basecamp entries, and coaching administrative support;
    • Perform administrative functions that support the work of the ACI team, including but not limited to tracking receipts and submitting monthly expense reports; creating and updating digital and physical filing systems to retain documents; data entry; copying, scanning, faxing, placing and screening phone calls and directing messages to other staff as necessary; placing orders for office supplies; taking meeting notes;
    • Organize, save, and archive documents using Basecamp, Google Drive, and other tools;
    • Assist with special projects and fill in for AWHWA’s general Administrative Coordinator upon request of the Project Director, Deputy Director, or Executive Director.

    Other

    • Regular office hours of 9 a.m. to 5 p.m. PST, may include occasional evening or weekend hours for special events, as well as occasional overnight travel.

     

    The salary range for this position is $55,000 to $60,000 annually. 

    Qualifications

    We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

    • Excellent interpersonal, organizational, and administrative skills;
    • Strong written and verbal communication skills;
    • Highly detail-oriented;
    • Capacity to work independently, multi-task, and prioritize;
    • Advanced computer literacy skills, including Microsoft Outlook, Excel, Word, and PowerPoint;
    • Proven ability to handle sensitive and confidential information;
    • Enjoys working in a dynamic, fast-paced environment as a part of a growing, high-performing team;
    • Demonstrates professionalism, good humor, patience, and the ability to handle stress;
    • Demonstrates commitment to supporting diversity and inclusion, both internally and across our efforts to serve all youth and young adults experiencing homelessness in Washington state.

    Preferred Qualifications

    • Professional experience in a nonprofit environment, familiarity with youth and young adult homelessness a plus;
    • Graphic design software familiarity a plus;
    • Experience with Basecamp project management software and the Google professional suite;
    • A minimum of 2 years’ experience in an administrative role, or similar.

    Physical Demands/Work Environment 

     

    Little or no exertion, may require extended periods at a computer. May occasionally be required to lift and/or move up to 25 pounds.

     

    TSNE MissionWorks envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE MissionWorks actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

     

    As an EOE/AA employer, TSNE MissionWorks/A Way Home Washington will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  

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