• Accounts Payable Accountant

    Job Locations US-MA-Boston
    Posted Date 2 weeks ago(1/8/2019 8:28 AM)
    Job ID
    2019-1298
    # of Openings
    1
    Category
    Capacity Building
    Type
    TSNE MissionWorks
    Location : Name
    TSNE MissionWorks
  • Overview

    TSNE MissionWorks (formerly Third Sector New England) (www.tsne.org) is a management support organization that partners every year with hundreds of nonprofits, foundations, community-based groups, and others working for social change. Our mission is to provide information and services to build the knowledge, power, and effectiveness of individuals, organizations, and groups that engage people in community and public life. The ultimate intention of our work is to create a more just and democratic society.

     

    We assist a wide range of organizations in the social sector with a mix of management support and capacity building services in consulting, financial and grants management, business administration, human resources, compensation and benefits administration, professional development training and research in nonprofit fields of practice.

     

    As a leading voice and capacity builder in the nonprofit sector, TSNE MissionWorks is committed to learning and building our practices and values around diversity, inclusion and equity, and working in a culturally proficient way with our staff and the organizations and communities we serve. We actively cultivate a work environment that values the experiences of individuals in an open-minded and collaborative atmosphere.

    Responsibilities

    This position offers an opportunity to work with a team who is responsible for the payable functions in a dynamic, fast-paced team-based environment. The AP team provides accounting services for approximately 90+ different nonprofit organizations (referred to as projects) as well as for TSNE MissionWorks’ internal activities, consulting groups and the Nonprofit Center.  The AP team is responsible for accounts payable processing functions, handling related administrative tasks and client inquiries. AP Accountants need to be flexible and skilled at multi-tasking to be successful with the varied and changing demands of the work and client needs. The Accounts Payable Accountant is responsible for proactively researching and resolving accounting inconsistencies.

     

    Essential Job Functions

     

    This position is currently responsible for the tasks listed under the Disbursement section, however at any time in the future task assignments may change. This individual will provide backup assistance in any of the other areas listed in the Accounts Payable Section as necessary.

     

    Disbursements

    • Enter invoices needing expedited payment in Serenic, ensuring that each invoice has been properly approved and coded;
    • Review entries for accuracy and quality, made follow up inquiries regarding missing and inconsistent information. Verify that payments comply with contractual terms, are allowable under terms of Contract and do not exceed the project Budget;
    • Issue vendor payments twice week via Check, wire and ACH;
    • Coordinate required signatures and electronic Banking approval for all cash disbursements;
    • Final post of daily invoices & expense reimbursements paid in Concur;
    • Final post of payment number of Concur payments into Serenic;
    • Monitor accounts to ensure timely payments;
    • Enter and post Credit Memos.

    Accounts Payable/Invoicing

    • Create new vendors in Serenic;
    • Review contracts and process contract execution payments;
    • Manually enter payment request to Concur on behalf of limited project as needed;
    • Manually enter emergency payment requests into Serenic;
    • Monitor accounts to ensure timely payments;
    • Respond to issues related to invoices & payments;
    • Process monthly stipends for all projects;
    • Process weekly or monthly farmer payments;
    • Process farmer’s microloan payment and track microloan repayment;
    • Manage rent payment program;
    • Send reminder to projects for un-submitted invoices;
    • Manually import vendor card and/or vendor bank card as needed;
    • Provide Concur Invoice training and assist with Concur Invoice related issues.

     Travel and Expense

    • Ensure that all out of pocket expenses from employees comply with IRS guidelines;
    • Set-up and provide Concur Expense Training for new Concur users and on-going users as necessary;
    • Provide effective and timely follow up with internal and project inquiries;
    • Post credit card payments monthly;
    • Monitor accounts to ensure timely payments;
    • Process credit card reconciliations for approximately 160 credit card holders in accordance with TSNE policies;
    • Follow up with past due credit card reconciliations and track frequent offenders;
    • Send monthly email reminders to TSNE credit card holders;
    • Process credit card requests and set-up online bank access for new users;
    • Assist in TSNE credit card troubleshooting;
    • Prepare expense reports for project/staff requiring additional support due to special circumstances.

    Other

    • Back up for auditing expense reports and invoice submissions;
    • Provide back up for all Accounts Payable Associate functions;
    • Ability to proactively research and resolve accounting inconsistencies;
    • Participate in annual audits;
    • Complete other tasks as assigned by supervisor.

     

    Qualifications

    We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

    • Minimum of two years bookkeeping experience performing accounts payable;
    • BA/BS degree in accounting or business or equivalent experience required;
    • Nonprofit accounting, federal fund, and Concur experience desired;
    • Proficiency using accounting software and Microsoft Office;
    • Ability to pay close and accurate attention to details;
    • Ability to adhere to standard and organizational accounting protocols;
    • Ability to juggle multiple tasks and priorities;
    • Strong communication skills;
    • Ability to function independently and work as part of a team;
    • Commitment to the work of social and economic justice organizations;
    • Ability to work effectively with people of different cultural backgrounds.

    Physical Demands/Work Environment

     

    The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.

     

    Work is performed in an office environment and in close proximity to other workers.

     

    While performing the duties of this position, the employee is required to:

    • Talk, hear and see in the normal range with or without correction.
    • Use hands or fingers, handle, or feel objects, tools or controls.
    • Move, Traverse; sit (usually for longer periods of time); reach with hands and arms; occasionally Ascend/Descend; and position self (to), move.
    • Occasionally lift and/or move up to 25 pounds.
    • The noise level in the work environment is usually moderate.
    • Job is not subject to significant occupational or environmental hazards.
    • Likelihood of personal injury would be relatively slight.
    • Environmental and work hazards are not present to a measurable degree.

    TSNE MissionWorks envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE MissionWorks actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

     

    As an EOE/AA employer, TSNE MissionWorks will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  

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