• Facility Coordinator

    Job Locations US-MA-Cambridge
    Posted Date 4 weeks ago(12/24/2018 11:33 AM)
    Job ID
    2018-1291
    # of Openings
    1
    Category
    Capacity Building
    Type
    TSNE MissionWorks
    Location : Name
    TSNE MissionWorks - Kendall Square
  • Overview

    TSNE MissionWorks (formerly Third Sector New England) (www.tsne.org) is a management support organization that partners every year with hundreds of nonprofits, foundations, community-based groups, and others working for social change. Our mission is to provide information and services to build the knowledge, power, and effectiveness of individuals, organizations, and groups that engage people in community and public life. The ultimate intention of our work is to create a more just and democratic society.

     

    We assist a wide range of organizations in the social sector with a mix of management support and capacity building services in consulting, financial and grants management, business administration, human resources, compensation and benefits administration, professional development training and research in nonprofit fields of practice.

     

    As a leading voice and capacity builder in the nonprofit sector, TSNE MissionWorks is committed to learning and building our practices and values around diversity, inclusion and equity, and working in a culturally proficient way with our staff and the organizations and communities we serve. We actively cultivate a work environment that values the experiences of individuals in an open-minded and collaborative atmosphere.

    Responsibilities

    In partnership with the Cambridge Redevelopment Authority and Boston Properties, we will be launching a nonprofit space in the heart of Kendall Square. The mission of this space is to create a thriving workforce development ecosystem to bridge the gap between the available workforce in Cambridge and the jobs in Kendall’s fast growing biotech and technology industries. This will be a co-working space for such nonprofits who are unable to pay market prices and will also have several meeting and classroom facilities that will be used by both tenants as well as external clients.

     

    The Facility Coordinator is responsible for supporting operations and programming for the Opportunity Space, working collaboratively with the Property Manager and Assistant Property Manager to this end. As the face of the Opportunity Space, the Coordinator staffs the lobby reception desk and greets visitors serving as the initial point of contact and information. The Coordinator will also be responsible for overseeing the logistics of any events or classes that are hosted onsite. The Coordinator supports efforts to ensure a safe, sound and well-maintained facility operating to its maximum efficiency. The Coordinator will also work to ensure that all events hosted in the space run smoothly. 

    Reporting to this position

    Facility Associate

    Essential Job Functions

     

    Access Control

    • Provides excellent service in greeting guests and tenants entering the facility;
    • Ensures guests sign in before proceeding in to the space; Inform tenants as appropriate;
    • Maintains guest lists for larger trainings and events held in the conference spaces;
    • Controls vendor access;
    • Provides tours of the space for prospective clients as scheduled;

    Events

    • Primary contact for any events hosted in the space, including scheduling and contracting;
    • Works with tenant organizations to ensure their classes and programming run smoothly;
    • Manages logistics for events within the space including room set-up and AV systems;
    • Promotes events, if needed;
    • Ensures sufficient staffing for events within the space; 

    Administrative Support

    • Works closely with the Property Manager and Assistant Property Manager on administrative and reporting tasks as assigned;
    • Tracks and reports metrics such as usage, income figures, budget etc.;
    • Manages scheduling of staff to ensure adequate coverage at all times;
    • Prepares reports for the Landlord as necessary;

    Maintenance of Space

    • Ensures that all equipment within the common areas and meeting rooms are in good working order;
    • Communicates any Property Management needs to the Boston Properties Management team;
    • Contacts vendors for our provided in-house technologies;
    • Proactively pursues any possible improvements to the operations of the space;
    • Maintains contracts for in-house goods and services, etc.

     

    Qualifications

    We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below. 

    • Prior experience in an office setting including the ability to multi-task;
    • Excellent customer service skills and the ability to interact professionally with tenants and visitors to the space;
    • Prior supervisory experience strongly preferred;
    • Excellent written and verbal communication skills;
    • A proactive attitude and approach;
    • Adaptable with a commitment to contributing to the team effort;
    • Knowledge of Microsoft Office Suite, particularly Word and Excel;
    • Experience or willingness to learn AV systems;
    • Excellent record of punctuality;
    • Experience with work order systems and ticket tracking systems preferred,
    • This position requires sitting for long periods of time;

     

    Physical Demands/Work Environment

     

    The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions.

     

    Work is performed in an office environment and in close proximity to other workers.

     

    While performing the duties of this position, the employee is required to:

    • Talk, hear and see in the normal range with or without correction.
    • Use hands or fingers, handle, or feel objects, tools or controls.
    • Move, Traverse; sit (usually for longer periods of time); reach with hands and arms; occasionally Ascend/Descend; and position self (to), move.
    • Occasionally lift and/or move up to 25 pounds.
    • The noise level in the work environment is usually moderate.
    • Job is not subject to significant occupational or environmental hazards.
    • Likelihood of personal injury would be relatively slight.
    • Environmental and work hazards are not present to a measurable degree.

    TSNE MissionWorks envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE MissionWorks actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

     

    As an EOE/AA employer, TSNE MissionWorks will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.  

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